There are two ways Pandle can deal with invoices to your customers. Each method is outlined below and your chosen method can be selected in the invoice settings as follows:
1. Entry of manual invoices in Pandle
Use this option if you create your invoices outside of Pandle, for example in Microsoft Word or with an invoice pad.
Simply go to Enter Transactions > Customers > New > Invoice.
You are then able to enter the details of your invoices.
Here you'll need to enter the date, the customer the invoice was issued to, the category (usually sales), a description and the amount. To enter another invoice click the plus button. Once you have finished simply click 'Save All'.
2. Creating invoices in Pandle
Use this option if you want Pandle to create invoices for your customers. Pandle can also send invoices, send payment reminders and automatically send recurring invoices to your customers.
It's always best to set your invoice settings before raising your first invoice.
Settings > Document Settings > Invoice Options.
Invoice Referencing: This setting allows you to enter the invoice reference prefix and starting number. You can also include a customer reference unique to your customer when adding or editing customers. So, for example, you could have your starting invoice reference as '101' or 'CompanyRef-101' or even 'CompanyRef-CustomerRef-101'.
Automated Reminders: You should tick this box if you would like Pandle to automatically send email reminders to customers who do not pay you on time. Once selected you will be presented with the option to set up your reminders, including the frequency and the content of the emails.
Invoice Text: Here there is a box for 'Default Invoice Text'. This is useful for entering any text you would like at the bottom of your invoice. For example, you may want to add a note thanking customers or suppliers for their business, or add in your payment information or invoice terms such as 'Payment due 30 days from the date of this invoice'.
Invoice Template: If you're using Pandle Pro you also have the option to choose between various templates for your invoices. Simply click on the Design Options tab and select the invoice you prefer most. You can also upload your company logo here to appear on your invoices when you create them.
There are no special requirements for a logo's size as Pandle will resize the logo automatically to suit. The higher the resolution of the image the better, we would recommend a minimum of 100px. Pandle will accept JPG, GIF and PNG but PNG is recommended where possible.
Now you have completed the invoice settings, it's time to start invoicing.
To create your first invoice go to Enter Transactions > Customers > New > Invoice.
You will then be asked for key information so Pandle can prepare your invoice. Here you'll need to input the customer (you can add a new one from here if they are not on the list), the category (usually sales), the description for the invoice and the price. You can add further rows by clicking on the blue '+' button.
You then have a few options for what to do next:
Save and Next: This will allow you to save the invoice and enter another one straight away.
Save and View: This will present you with a preview of the invoice. From here you can then edit, delete, convert to PDF or send the invoice to your customer.
Save and Finish: This will save your invoice and take you back to the Customers screen.
Save and Recur: If you will regularly invoice this customer the same amount then you can select this option which will allow you to automate future invoices to save time.
Once your invoice has been created you can return to the Customers screen to see the increased amount the customer owes to you. You can view all previously created invoices under 'View'. This allows you to drill down into each invoice to see an audit trail and much more.